New available contacts tab for Hangouts in Gmail

With this launch, we are introducing a new tab to Hangouts in Gmail that shows a list of a person’s contacts sorted by availability, making it easier to see which contacts are currently online.

Available contacts (those with the green circle) will show in an alpha-ordered list first, followed by a second alpha-ordered list of unavailable contacts. Contacts can be hidden or pinned to the top of the contacts list regardless of their availability.

To access the new contacts tab, click on the person icon on the bottom of the Hangouts section.

Release track:
Rapid release, with Scheduled release coming in two weeks

For more information:
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Changes to legacy Google Drive URLs

As initially mentioned last month, in line with the new Google Docs, Sheets, and Slides home screens we announced in June, we’ll now start redirecting docs.google.com to point to the new Google Docs home screen instead of to Google Drive. You can always get to Google Drive by going to drive.google.com.

Those with docs.google.com bookmarked as a way to access Google Drive should update their links accordingly. We will be showing a notification to users in both Drive and Docs to remind them of this change.

Release track:
Rapid release (gradual rollout over the coming weeks), followed by rollout to Scheduled release domains two weeks after completion of rollout to Rapid release domains

For more information:
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Quickly find and insert special characters into Google Docs, Slides, and Drawings

We have launched a new version of the special character picker in Google Docs, Slides, and Drawings, making it easier for people to find characters and symbols—like arrows, shapes, or non-Latin characters—to insert into their content.

The new picker now supports keyword search as well as free form input, so editors can draw the symbol that they have in mind and the picker will return available characters that resemble the drawing.

To add special characters, click the Insert menu and select Special characters.

Release track:
Rapid release, with Scheduled release coming in two weeks

For more information:
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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New Google Slides, Docs, and Sheets apps for iOS

The new Google Slides mobile app is now available on iOS, making it easier for people to quickly find, edit and create presentations on the go--online or offline. As with the Android version, the Slides iOS app includes support for editing PowerPoint files. Additionally, as announced for Android in June, the Google Docs and Sheets apps for iOS have been updated to allow for seamless editing of Word and Excel files. No need to worry about file compatibility or internet connections anymore with the new Google Docs, Sheets, and Slides apps on iOS--it all just works. Release track:
Rapid release and Scheduled release For more information:
Get the Google Slides, Docs, and Sheets iOS apps


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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View event support in Google Drive audit logs

Currently, Google Apps Unlimited customers are able to access Drive audit logs using the Reports API and in the 'Audit' section of the Admin console reports. The current Drive audit logs include events such as create, upload, edit, rename, move, add to folder, remove from folder, trash, delete and untrash. We are now adding view event support to the Drive audit logs.

View event will cover file views for Google and non-Google file formats. Admins will also be able to filter on view events and combine that with other filtering criteria like document name, user name and timestamp.

Release track:
Rapid release and Scheduled release

For more information:
Help Center


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Copy and paste charts within Google Sheets

People using Google Sheets will now be able to copy and paste high-fidelity, fully functional charts inside the same spreadsheet and between spreadsheets. When copying inside the same spreadsheet, the original data is used, so updating any data updates the chart. When copying between spreadsheets, a copy of the data is used, so no data is linked and updating the original data does not affect the chart. Release track:
Rapid release and Scheduled release For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Chart trendlines now available in Google Sheets

People creating charts in Google Sheets will now have the ability to add trendlines--lines superimposed on charts revealing the overall direction of the data. Trendlines can be styled with different colors and line thicknesses, and can be displayed as an item in the legend. They are available for scatter plot, bar, column, and line charts. Release track:
Rapid release, with Scheduled release coming in two weeks For more information:

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Classroom now available to Google Apps for Education

Today we started to open Classroom to all Google Apps for Education users, helping teachers create and collect assignments paperlessly. Classroom includes time-saving features like the ability to automatically make a copy of a Google Document for each student, and also creates Drive folders for each assignment and for each student to help keep everyone organized. Students can keep track of what’s due on the Assignments page and begin working with just a click. Teachers can quickly see who has or hasn't completed the work, and provide direct, real-time feedback and grades right in Classroom. We’ll be rolling out to more users every day, so if you go to classroom.google.com with your Apps for Education account and don’t have access yet, please check back soon.


Release track:
Rapid release and Scheduled release For more information:
Enterprise blog post

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Optimize the experience working with Office files on your Chromebook

People using Chrome OS on the latest versions (36.0.1985.138 or 36.0.1985.126), and who are opted-in to the new Drive UI, can now edit Office files natively from Drive and Gmail. They will also experience greater stability and rendering fidelity for files. 

If your organization manages updates for Chrome, be sure to update to the latest Chrome OS versions to get the best experience working with Office files on your Chromebook.

For more information:  
https://support.google.com/chromebook/answer/2481498

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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New bulk mail filter in Gmail Spam settings

With this new option in Gmail Spam settings, admins can turn on more stringent filtering of bulk mail using a single checkbox. This is a feature that was available in Postini, and will now be available to Google Apps customers. For migrated Postini customers, the checkbox will be enabled by default.

Release track:
Rapid release and Scheduled release

For more information:
https://support.google.com/a/answer/2368132

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Support for third-party internationalized email addresses in Gmail

With this launch, Gmail users will be able to send to, and receive from, email addresses that contain accented or non-Latin characters. This includes both the domain name (to the right of the @ symbol) and/or the local-part (to the left of the @ symbol), as in 武@メール.グーグル.

Google Accounts will continue to contain only non-accented Latin characters (ASCII), so users will not be able to create an account such as Борис@gmail.com.

Release track:
Rapid release and Scheduled release

For more information:
Enterprise Blog Post

Note: all launches are applicable to all Google Apps editions unless otherwise noted


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Video call links in Calendar events for all Apps customers

Last week we announced the roll-out of Hangouts video calls for up to 15 participants to everyone on Google Apps. This applies to people with and without access to Google+, with either Google Talk or Google Hangouts chat enabled. Starting today, Google Calendar will automatically add video call links to new Calendar events for all Google Apps for Business and Education customers.

As announced earlier this year, administrators can disable this functionality for specific organizational units.

We plan to provide similar functionality to Google Apps for Government soon.

Release track:
Rapid release, with Scheduled release coming in two weeks

More information:
https://support.google.com/a/answer/4362302


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Table cell border styling in Google Docs

People working with tables in Google Docs will now be able add styling to the borders of individual cells or groups of cells within the table. New controls will allow the application of color, width, and line styles to cell borders in a selection.

When the cursor is in a table, the border styling toolbar will appear, allowing the editor to select border styles for a selection of cells or the individual cell containing the cursor.

Release track:
Rapid release, with Scheduled release coming in two weeks

For more information:
https://support.google.com/docs/answer/3508928


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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What's New in Google Apps newsletter - July 2014








Check out this month's "What's New in Google Apps" newsletter for a roundup of all Apps launches from July 2014.

Newsletter Archive & Localized Versions (coming soon for July issue)


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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New version of Google Drive viewer

As part of the new Google Drive, we are updating Drive’s viewer. The new viewer is faster, cleaner and provides easier ways to connect with third-party Drive apps. It also brings a unified viewing experience across Drive content and Gmail attachments. Note that as part of this change we will remove support for adding file-level commenting of non-Google file formats. This change doesn’t impact comments in Google Docs, Sheets and Slides, and existing comments on non-Google formats will be retained and available to view. Release track:
Rapid release and Scheduled release (rolling out gradually) For more information:


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Support for dual screens in Chromebox for meetings devices

Domains using Chromebox for meetings devices will be able to simply plug in a second display to their Chromebox’s display port and that display will behave as a secondary display. During a video call, this will allow participants to see the audience and the projected presentation at the same time. Release track:
Rapid release and Scheduled release For more information:
Using dual displays


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Remotely manage Chromebox video meetings

Admins can now better manage video calls in Chromebox for meetings devices right from the Google Apps Admin console, with options like remotely starting, muting and hanging up a meeting. Meeting participants are still in full control of the device in their conference room, even if the video call is started remotely. For example, meetings are muted by default, but participants can unmute the microphone using the remote control if they need to be heard. They can also end the call or perform any other task available on the device. Release track:
Rapid release and Scheduled release For more information:


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Eject guests from a Hangouts video call

Hangouts participants will now have the ability to remove other participants from a Hangouts video call. This is only available to people from the same domain as the Hangout creator. For example, if a person creates a Hangouts video call from Calendar, people in their same domain will be able to eject others from the call. Any participants from outside the domain will not have this ability. Ejected external participants will not be able to re-join the call unless explicitly re-invited by a person within the domain. Ejected participants from within the domain can re-join with the invite link. Release track:
Rapid release and Scheduled release For more information:
https://support.google.com/a/answer/6065029#eject


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Enhanced reliability and support for Hangouts

Hangouts is now covered under the same Terms of Service that support our other Google Apps for Business products, like Gmail and Google Drive. That means that customers receive 24x7 phone support and 99.9% guaranteed uptime as well as ISO27001, SSAE 16/ISAE 4302 and SOC 2 certification. Release track:
Rapid release and Scheduled release For more information:

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Hangouts video calls for all

With today’s launch, people using Google Apps with access to Google Talk or Google Hangouts chat will now have the ability to create and join Hangout video calls for up to 15 participants. Participants will no longer need to ensure Google+ premium services are enabled, nor have a Google+ profile. Features such as sharing one’s screen to a team or automatically adding a Hangout to any Calendar event will also be available. Before a Google+ profile is created, a Hangouts participant will be able to:
  • Start Hangout video calls with up to 15 participants
  • Include any external guests who have a Google account
  • Add, change or join a video call in a Google Calendar entry (coming soon)
  • Join or start a Hangout by URL or at g.co/hangout/ (and g.co/present/ to just present)
Please note that people without a Google+ profile will not be able to use Hangout apps other than screen share and chat, nor invite Google+ circles to a Hangout video call.
This enhancement will be supported in a coming version of the Android and iOS Hangout apps.

Release track:
  • Hangouts features (launching today) - Rapid release and Scheduled release
  • Calendar features (coming soon) - Rapid release, followed by Scheduled release two weeks later

Note: this launch only applies to Google Apps for Business, Education, and Government editions

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Using Suggested Edits between Microsoft® Word and Google Docs

A few weeks ago we launched Suggested Edits in Google Docs--a way to make edits that can be accepted or rejected by the owner of the document.

We know that some of you work with people who still use Word, so starting today any tracked changes in a .docx file will be automatically carried over to Docs as Suggested Edits. Once you’ve imported your changes, you can begin immediately collaborating with your colleagues in real-time.

Release track:
Rapid release and Scheduled release

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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New version of Gmail iOS app

A new version of the Gmail iOS app is now available in the App Store. The launch includes:

  • Save attachments directly to Google Drive so you can access them anywhere while saving space and bandwidth on your device
  • Insert Google Drive files directly into messages
  • New account management options to choose which accounts you want to have visible in Gmail without removing accounts from your device.
  • Change your profile picture (in Settings)

Release track:
Rapid release and Scheduled release

For more information:
Get the Gmail iOS app in the App Store


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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SAML Single Sign-On (SSO) available on Chromebooks

Many organizations already use single sign-on (SSO) for Google Apps. Today, we are launching SAML-based SSO login for Chromebooks and Chromeboxes as well. Using the Admin console, admins can begin evaluating and slowly rolling out this capability across their organizations by setting just one policy.

Release track:
Rapid release and Scheduled release

For more information:
Configure SAML Single Sign-On for Chrome Devices


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Updated version of Google Apps Migration for Microsoft Outlook®

Google Apps Migration for Microsoft Outlook® v3.0 is now available with the following new features:
Release Track:
Rapid release and Scheduled release
For more information:

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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