New version of Gmail iOS app

A new version of the Gmail iOS app is now available in the App Store. The launch includes:

  • Save attachments directly to Google Drive so you can access them anywhere while saving space and bandwidth on your device
  • Insert Google Drive files directly into messages
  • New account management options to choose which accounts you want to have visible in Gmail without removing accounts from your device.
  • Change your profile picture (in Settings)

Release track:
Rapid release and Scheduled release

For more information:
Get the Gmail iOS app in the App Store


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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SAML Single Sign-On (SSO) available on Chromebooks

Many organizations already use single sign-on (SSO) for Google Apps. Today, we are launching SAML-based SSO login for Chromebooks and Chromeboxes as well. Using the Admin console, admins can begin evaluating and slowly rolling out this capability across their organizations by setting just one policy.

Release track:
Rapid release and Scheduled release

For more information:
Configure SAML Single Sign-On for Chrome Devices


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Updated version of Google Apps Migration for Microsoft Outlook®

Google Apps Migration for Microsoft Outlook® v3.0 is now available with the following new features:
Release Track:
Rapid release and Scheduled release
For more information:

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Chrome users no longer need Hangouts video plugin

A few weeks ago we announced automatic support for Hangouts video calls in Chrome without the need for the Hangouts video plugin. Starting tomorrow, we are happy to announce that we are rolling this out gradually to all Google Apps users.

Following this update, when users try to start a video call for the first time, they’ll see a message underneath the address bar asking for permission to access their computer’s mic and camera. If they want to change their choice later, they can change it from the address bar in Chrome.

We recommend users familiarize themselves with this change before seeing the prompt.

Release track:
Rapid release and Scheduled release



For more information:
G+ post


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Sort and use filter views in Google Sheets without edit access

This feature will allow those with view only access to sort and use filter views in Google Sheets. Users will also now be able to link to specific filter views to share with others and change the range of the filter view without needing to delete and then re-create it.

Release track:
Rapid release, with Scheduled release coming in two weeks

For more information:
Help Center

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Get the most out of Gmail with the new setup gadget

Gmail now has a setup gadget to help people new to Gmail get started. This gadget is customized for Google Apps and helps people set up their Gmail account with actions like adding a profile picture and creating an email signature, and teaches them to use features like undo send and creating an auto-responder. 

The setup gadget is hidden once the person completes all actions, dismisses the gadget or after two weeks. It can be relaunched from Settings.

Release track:
Rapid release (rolled out gradually over the next week), with Scheduled release coming two weeks later

For more information:
https://support.google.com/a/answer/6010214


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Changes to legacy Google Drive URLs

Currently, there are two urls one can use to reach Google Drive--docs.google.com and drive.google.com. In line with the new Google Docs, Sheets, and Slides home screens we announced recently, we’ll be redirecting docs.google.com to point to the new Google Docs home screen, where you can see a list of your most recent Google Docs files. Of course, you can always get to Google Drive by going to drive.google.com.

Those with docs.google.com bookmarked as a way to access Google Drive should update their links accordingly. We will be showing a notification to users in Drive to remind them of this change.

The launch of the new home screens for Google Docs, Sheets, and Slides on the web to rapid release domains will be complete on July 18, and we’ll start the launch to scheduled release domains on July 22nd. The change to legacy Google Drive urls will come a couple of weeks later to rapid release domains, followed by scheduled release domains two weeks later.  

For more information:

Note: all launches are applicable to all Google Apps editions unless otherwise noted

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New ‘User Security Management’ privilege for delegated admins

Currently there are a number of user security management features that are available only to super admins. To increase flexibility, our goal is to provide granular privileges so that some of these security features can be delegated to non-super admins.

To that end, we have created a new privilege called ‘User Security Management’ that allows delegated admins to perform the following actions for a specific user:

  1. Enforce or disable 2-step verification for a given user
  2. Disable a user's Login Challenge for 10 minutes
  3. Retrieve/revoke application specific passwords
  4. Retrieve/revoke 3-legged OAuth (3LO) tokens

In the past, delegated admins with any existing role with the ‘Users’ privilege were already able to disable 2-step verification for individual users. With this launch, these delegated admins will automatically get ‘User Security Management’ privileges to ensure they continue to have access to disable 2-step verification.

If an admin creates a new custom role, he/she will have the ability to selectively enable ‘Users’ or ‘User Security Management’ or both privileges going forward.

Release track:
Rapid release and Scheduled release

For more information:
https://support.google.com/a/answer/1219251#user_security


Note: all launches are applicable to all Google Apps editions unless otherwise noted

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Search delegated contacts

Contacts delegation allows enterprise users to delegate full access to the contacts in their “My Contacts” group without granting access to their mail or anything else in their accounts. This is a common delegation practice between some executive users and their assistants and may be used in any situation where a user wishes to share all of his or her contacts with another user.

To save users time when locating specific delegated contacts, we’ve now added search functionality. Delegates can search delegator contacts by selecting the delegator contact group in the navigation pane, and then searching.

Note that delegator contacts will not show up in the autocomplete drop down, or in searches when the delegator group is not selected.

Release track:
Rapid release and Scheduled release

For more information:
https://support.google.com/a/answer/2590392?hl=en

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Richer profile information with extended user attributes in Admin console

When adding users to a domain in the Admin console, admins will now have the option to add and manage contact information on user profiles like secondary email address, as well as phone and address information. Admins will also be able to add employee details like Employee ID, Employee Type, Title, Manager, Department and Cost Center. The data entered is visible on user profiles in the Admin console and in Gmail contacts.

Release track:
Rapid release and Scheduled release

For more information:


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Browser upgrade notifications in Gmail

Google’s long-standing browser support policy states that we support the current and previous major releases for modern browsers. In line with that policy, we will be making the following updates to our browser upgrade notifications in Gmail in the coming weeks:

Chrome (current version 35.x)
  • we will start showing the upgrade browser banner on v33.x and older, and will show the banner on versions two revisions behind the current stable build moving forward

Firefox (current version 30.x)
  • we will start showing the upgrade browser banner on v28.x and older, and will show the banner on versions two revisions behind the current stable build moving forward

Safari (current version 7.x)
  • we will start showing the upgrade browser banner on v5.x and older, and will show the banner on versions two revisions behind the current stable build moving forward

Internet Explorer (current version 11.x)
  • no change


For more information:
https://support.google.com/a/answer/33864?hl=en

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New version of the Gmail Android app

A new version of the Gmail Android app is coming to Google Play. The launch includes:
  • Insert Google Drive files directly into messages
  • Improved autocomplete: start typing in the To, Cc or Bcc field and you'll now get better suggestions, faster
  • Improved formatting support when restoring saved drafts

Release track:
Rapid release and Scheduled release (Note: these features will be rolling out over the next few days)

For more information:
Get the Gmail Android app on Google Play

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Transfer ownership of Drive files before deleting a user

To help prevent the accidental deletion of Drive files when deleting a user, admins will now be prompted to optionally transfer ownership of any files owned by the user. Admins can choose to transfer all files the user owns or only shared files they own. If the user is deleted without transferring the user’s Drive files, Google deletes the files the user owned within five days. Release track:
Rapid release and Scheduled release (Note: this feature will be rolled out gradually) For more information:
https://support.google.com/a/answer/33314

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Thirteen new UI languages in Gmail

We’ve added thirteen new languages to the Gmail general settings language drop down, allowing users to view the Gmail UI in these new languages: Afrikaans, Armenian, Azerbaijani, Chinese (Hong Kong), French (Canada), Galician, Georgian, Khmer, Lao, Mongolian, Nepali, Sinhala, Zulu

Release track:
Rapid release, with Scheduled release coming in two weeks

For more information:
https://support.google.com/mail/answer/17091?hl=en

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Reset image in Google Docs, Slides, and Drawings

This feature provides the ability to reset the properties and formatting of an image in Google Docs, Slides, and Drawings after edits have been made to it. This is useful for restarting an image editing attempt if unhappy with the first try.

Release track:
Rapid release, with Scheduled release coming in two weeks

For more information:
https://support.google.com/docs/answer/4600160

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Replace image in Google Docs, Slides, and Drawings

This feature provides the ability to replace an image in a document, presentation, or drawing with a different one without changing the general size, layout, and properties applied to the original image. This is useful for replacing images in templates.

Release track:
Rapid release, with Scheduled release coming in two weeks

For more information:
https://support.google.com/docs/answer/97447#replace

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Collaborator selection announcements in Google Docs, Slides, & Sheets (for visually impaired users)

To make collaboration accessible to visually impaired users, information about nearby collaborators is now announced. For example, if a collaborator initiates a selection in a region overlapping the region where another user is editing, this would be verbalized to the collaborator.

Release track:
Rapid release and Scheduled release

For more information:
https://support.google.com/docs/topic/6039805?hl=en&ref_topic=1382883

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What's New in Google Apps newsletter - June 2014

Launch Hangouts in Chrome without a plugin

Over the next week, users will be able to launch Hangouts in Chrome without having to download and install a plugin. This will simplify initial setup and maintenance. Users of other browsers will still need to use the plugin. Release track:
Rapid release and Scheduled release For more information:
https://plus.google.com/u/0/103171586947853434456/posts/39TCW3PcLye

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Google Drive Update to Protect Shared Links

We recently received a report via our Vulnerability Reward Program of a security issue affecting a small subset of file types in Google Drive and have since made an update to address it. Please refer to the post on the Google Online Security blog for details.

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Increased accessibility with Braille display support for Google Docs, Slides and Drawings

If you use a Braille display, you can now enable Braille support in Google Docs, Slides and Drawings to read and enter text. This option is currently available for Google Chrome and Internet Explorer.

Release track:
Rapid release and Scheduled release

For more information:

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Restore a user's Google Drive files

Admins can now restore a given user’s deleted Google Drive files for a specified date range. This helps ensure that, if a user accidentally deletes important files, those files are not permanently lost. The feature pertains to files that have been emptied from the Trash only. Files still in the Trash can be easily recovered by the user.

Release track:
Rapid release and Scheduled release

For more information:
https://support.google.com/a/answer/6052340

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Better document and image viewing experience in Gmail and Google Drive

We've launched a new version of the UI for viewing documents and images in Gmail and Google Drive to give more focus to the content itself. The tool bar has moved to the top (and disappears when not in use) and the document/image frame is now wider, giving users a more streamlined experience.

Release track:
Rapid release, with Scheduled release coming in two weeks (for Gmail only, changes in Drive will launch to all tracks today)

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Dedicated desktop home pages for Google Docs, Sheets & Slides

We know that often times you’d like an easier way to return to your most relevant and recently edited documents, spreadsheets, and presentations, no matter what device you’re using. So we created new home screens to help you do that with direct access points for Docs, Sheets & Slides. To access these home screens, use the following urls: http://google.com/docs http://google.com/sheets http://google.com/slides Release track: Rapid release (Note: this launch will be rolling out gradually over the coming weeks), with Scheduled release coming soon For more information: https://plus.google.com/+GoogleDrive/posts/PPEQLd8huvn

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Edit Microsoft Office files in Chrome and ChromeOS

Google Apps users can now edit Microsoft Word, Excel, and PowerPoint files directly from Google Drive, Gmail and the new Docs, Sheets and Slides home screens, without needing Microsoft Office. For ChromeOS users, there's nothing to install, it just works. Chrome users for Mac and Windows can install the “Office Editing for Docs, Sheets & Slides” extension and you’re good to go.

Release track:
Rapid release and Scheduled release

For more information:
Help Center Article

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Removal of Quickoffice from Google Play and App Store

With the integration of Quickoffice into the Google Docs, Sheets and Slides apps, the Quickoffice app will be unpublished from Google Play and the App Store in the coming weeks. Existing users with the app can continue to use it, but no features will be added and new users will not be able to install the app.

Release track:
Rapid release and Scheduled release

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Integration of Quickoffice into Google Sheets mobile apps for Android and iOS

Quickoffice will be integrated into the Google Sheets app, allowing for seamless editing of Microsoft Excel files. This is available now on Android and is coming soon on iOS. Release track:
Rapid release and Scheduled release (Note: the update will gradually roll out to users over the coming days) For more information: Google Drive blog post Help Center article Get the Google Sheets app on Google Play

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